22Apr, 2019

Characteristics Of School Management System Software

Characteristics Of School Management System Software

Important Characteristics of School Software

1. Student Information

Student Characteristics Of School Management System Software Attendance, homework, discipline, grades, and achievements! Almost all the information regarding the students can be accessed easily using efficient school management software. Teachers can use the student database to avail basic information of students like grades, address, information regarding parents and siblings, etc. In addition to this information, details regarding the students’ medical history, accounts, billing, etc. are also added by the data management school software administration. Smart cards for schools can be used as identity cards to access the details regarding a particular student when required.

Characteristics Of School Management System Software

Characteristics Of School Management System Software

2. Parent Access

Being part of your child’s school activities and stay connected with their academic progress can be a difficult thing in this busy world. However, now it’s easy for parents to avail updates about their child’s academic activities through parent portals and school apps.
It helps parents to be with their child and teachers the whole day.
Benefits of Parent
• Helps parents to actively participate in their children’s educational activities
• Provides up-to-date information regarding PTA meetings, grades, assignments, etc.
• Provides great relief to teachers by providing students’ attendance report and progress cards to parents without any delay
• The feature of a direct line of communication to teachers helps students and parents to contact teachers in case of any doubts, questions, comments, or suggestions

3. Teacher Information

Effective school management software not only helps in availing information regarding students but also provides information regarding teacher activities inside the school. It’s easy to view a particular teacher’s class schedule, file reports efficiently, etc. Also, teachers can use their database to keep the details regarding class timings, student progress, and classroom activities in one place. Some of its advantages include:
• Teachers can log onto their database securely to access the records regarding school, classroom, and student activities
• Classroom forms and reports can be filled quickly using the school management software where almost all information regarding the classroom and students are updated accordingly
• Teachers can easily notify parents about their student’s report once it is filed

4. Communication Facilities (Voice-Messaging, E-mail, etc)

To a great extent, student success depends on the effectiveness of communication among parents, schools, and teachers.
School management systems have a Parent Portal, which is capable enough to facilitate the communication process by sending text, voice messages, and e-mails to a predefined set of parents and the whole school.
Thereby lessening the time invested by the school administrators in making phone calls or leaving messages to parents.
Another small but important feature of highly effective school management software is the facility to use templates that can be saved to communicate important days like teachers’ day, annual day, cultural day, etc.

5. Attendance & Timetable Management

Attendance management is an important school administrative task and it requires teachers to spend a small chunk of time at the beginning of each class.
Sometimes, it is difficult for teachers to manage the whole process of taking attendance and recording them accurately.
Marking attendance in grids having small squares is very hard and errors can occur very easily.
But attendance management is no longer a burden with the Teacher App. Now, recording the attendance of each student is just a click away. You can manage the attendance of your students without any errors using online attendance pages and share the details with parents within a short time.
The teacher app also provides an effective way for teachers to mark their own attendance, check the timetable, and apply for leaves from their smartphones.
Timetable management for schools becomes a much easier process with this feature.

6. Report Cards

A Report Card represents a student’s hard work throughout the year and it is the most anticipated thing in an academic year. However, both the teachers and the school administration find it a time-consuming responsibility.
School management software can help teachers and school authorities to streamline the process of generating report cards using an interactive database. With the already available information about a student’s class performance, attendance, and exam results, the database completes the report card automatically.
Teachers can review this before finalizing and approving the report card and make it accessible to parents and students immediately.

7. Fee Tracking and Online Payment

Managing receipts and incoming payments, preparing bills, tracking several types of fees before applying them to the right student, etc can be time-consuming and difficult without the proper software to handle the functions.
A simple way to manage and deliver payments, charge fees, and prepare bills is by using Smart Cards for the payment system. It is easy and convenient to use.
Online billing helps schools to allow credit card payments and parents can pay their child’s school fees at home easily. This makes the whole process of fee payment hassle-free for both parents and the school.

8. Admission Management

Avoid keeping bundles of files as you can save all the data in a system. This method can help you to access the data immediately if required. You can do this with effective school management software.
Such software is capable enough to manage the registration and admission process of both old and new students smoothly. This software can remove the difficulties caused by human errors and treats the new and old students differently based on the information provided.

9. Profile Management

School management system software efficiently performs profile management. It is one module of the system which is used to manage students, parents, staff, and teachers. It captures information such as the name and contact information of the users. Every user has unique login credentials to access.

10. Homework

With this module, daily classroom homework assignments become easily available to students 24 hours a day. It also contains the date when it was assigned and when it should be submitted. In addition to these, teachers can also modify homework assignments and projects as per the requirements.

11. Library Management

This module is an effective solution to make school library management simple and effective. It has features such as find, search, issue, and return books. It supports bar code & scanning capability to automate your library. It also includes reports of library members, daily issue register, and much more.

12. Transport Management

Any effective school management software will have the facility to manage school transportation effectively. With this, you can keep track of each student’s route change history. They also display information such as students who have opted for school transportation without routes assigned to them. It ensures student safety by making sure whether a student is present on the bus or not and later submits the report to their parents.
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